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School districts and library systems can apply on behalf of their school or branch libraries. One library in a community can apply on behalf of multiple libraries to conduct a community-wide project. In this case, each library receives its own Bookshelf based on an application filed by a central coordinator. The central coordinating office must submit an application for each library.
This year we have introduced an "Add a Branch/School Library" feature that simplifies this process.
To apply on behalf of multiple libraries, you will need to enter the Applicant Information (information about the contact person in the district or system office) and the Project Description only once. After you complete your first application, this information can be duplicated and re-used in new applications for additional libraries. Each library will be assigned a new Tracking Number. The application system assumes that you will have a district-wide, system-wide, or community-wide strategy for using the Bookshelf.
Books must be sent to local libraries. They cannot be sent to the central office.
To use the "Add a Branch/School Library" feature, you must first complete all three parts of one application.
How to complete the first application
Complete the first application form as follows:
- Applicant Information
- Enter the name of the person coordinating the program (project coordinator) at the school district, library system, or community level.
- Enter the mailing address, e-mail address, phone number, and fax number for the project coordinator.
- Save your information.
- Project Description
- Describe your district-wide, system-wide, or community-wide strategy for using the Bookshelf.
- Save your information.
- Library Information
- Enter the name of the first school or library branch on whose behalf you are applying.
- Enter this individual library's "type," "level," and "community size."
- Enter the ALA Membership Number for this library. If the library is not an ALA member, you (the applicant) may enter your own ALA Membership Number. If this field does not apply to you, please enter 0000000 (seven 0's).
- In the first line of the street address, enter the name of the person to whose attention the books should be shipped. (Example: "c/o Marjorie Jones" or "Attn: Charles Foible.")
- Then enter the shipping address for the individual school or library branch. This must be a street address, where UPS can make a delivery.
- Enter the name of the city, county, and state in which this individual school or branch library resides.
- Enter the 9-digit zip code, using the handy online zip code look-up link.
- Enter the name and title of the Authorizing Official for the whole school district or library system. This will be a person authorized to submit applications for funding on behalf of the whole school district or library system.
- Save your information.
Note that the system will duplicate and re-use from this part of the application only the information about the Authorizing Official as you complete applications for additional libraries.
- Review your Application Summary. Make corrections as necessary. (See steps 7 and 8 of the Guidelines.)
Note that the system will duplicate and re-use this Applicant Information as you complete applications for additional libraries.
Note that the system will duplicate and re-use this Project Description as you complete applications for additional libraries.
How to use the "Add a Branch/School Library" feature
Once you have completed and saved all three parts of one application, you can use the "Add a Branch" feature to apply for the Bookshelf for additional libraries.
1. Finding the "Add a Branch/School Library" feature
The "Add a Branch" feature is located at the bottom of the Application Menu page. To access it, use the left-side navigation menu to get to the Application Menu.
Note: If the left navigation links are not visible, select the Current Applications tab at the top and click "View" beside any application to get to the Application Menu.
2. Click on the "Add a Branch/School Library" button on the Application Menu.
- You will see the list of applications at the "Current Applications" tab.
- The system shows that you have successfully added a new application to the top of the list. The system has duplicated your Applicant Information, your Project Description, and the name of the Authorizing Official from your previous application. All you need to do is complete a new Library Information screen.
3. You will be returned to the Application Menu.
- Click on "Library Information." It does not matter whether you use the link on the left-hand navigation menu or the Application Menu on the main screen.
- Enter new information for the next library on your list.
- Once you have filled in information about your next library, be sure to save it.
4. Be sure to review each Application Summary and make corrections as necessary.
5. Be sure to submit each application by the January 31, 2007 deadline.
- Check your "Current Applications" to be sure every application has been submitted by the January 31, 2007, 5:00 p.m. local time.
- You must click the "Submit" button on the "Submit Online applications Form" page in order to submit your application.
To access this page, click "Submit" on the left-side navigation menu.
- You must repeat this process for each application that is marked "Not submitted" on your list of "Current Applications."
- Once you have submitted an application, you will no longer be able to make changes in it. (However, you can duplicate a submitted application for the purposes of adding a branch.)
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